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IHAM Qualifications and Guidance

· Information

Lot Sizes:

 

Auction amounts for hemp biomass are for wholesale and must be offered in minimum lot quantities
approximately 150-350 lbs. (equivalent to one full Super Sack).


Auction amounts of hemp flower are for wholesale and must be offered in minimum lot quantities of 50 lbs.


Auction amounts for concentrates (including crude, distillate and isolate) are for wholesale and must be offered in minimum quantities of 10 kilos crude, distillate, isolate.


IHAM 2019 is working to accommodate Buyers at most levels of affordability and will encourage Sellers to separate lots of hemp biomass or smokable flower above 10,000 lbs. However, Sellers are not required to separate large lots and may elect to sell a full lot of any size.

Buyer’s Premiums and Seller’s Commissions:

All transactions on all lots and all products will be applied a Buyer’s Premium and a Seller’s Commission to be settled with Southern Hemp Marketplace, LLC. A discount of 1% will be extended post-auction on lots with normal charges of 5% to Tennessee growers/sellers if their lot is registered to an in-state address. A seller will be allowed to sell absolute or reserved. There will be a Seller's fee for reserved product that does not sell; for product sold, there will be a simple Buyer's Premium and Seller's Commission calculated on a graduated scale based upon weight or volume:

Biomass and Smokable Flower by Weight
• 5% Seller and 2% Buyer – up to 5,000 lbs.
• 4% Seller and 2% Buyer – between 5,000 lbs. and 50,000 lbs.
• 3% Seller and 2% Buyer – over 50,000 lbs.

 

CBD Extracts by Volume
• 5% Seller and 2% Buyer – up to 20 kilos/liters
• 4% Seller and 2% Buyer – between 20 and 40 kilos/liters
• 3% Seller and 2% Buyer – over 40 kilos/liters

Reserve Fees:
For Sellers/Growers who desire to set a minimum price that must be met for products to sell, customary Reserve Fees* apply and are due to be paid following auction, PRIOR to picking up product, if unsold.

Reserve Fee rates are as follows:

Biomass
1 - 1,000 lbs. – USD$300.00
1,001 - 5,000 lbs. – USD$500.00
5,001 - 10,000 lbs. – USD$750.00
10,001 - 50,000 lbs. – USD$1,000.00
50,001 - above lbs. – USD$1,500.00

Smokable Flower
50 - 100 lbs. – USD$300.00
100 - 500 lbs. – USD$500.00
500 - above lbs. – USD$1000.00

Extracts
0 to 20 kilos – USD$500.00
20 to 50 kilos – USD $1,000.00
Over 50 kilos – USD $1,500.00

* A maximum of USD$1,500.00 fee per Seller/Grower will apply covering a maximum of five lots. After five lots, fees according to the published schedule will again apply.

* A cap of the reserve fee will be at 1.5 times the highest reserve fee charge for product brought by those sellers with up to three lots. After three lots, the reserve fee begins again.

Product Qualification Criteria and Guidelines


All products for auction must qualify according to criteria set by Southern Hemp Marketplace (SHM), LLC., in accordance with local, state and federal laws and regulations. These criteria may change at any time and SHM will make every reasonable effort to communicate changes, but ultimately each participant – Buyers and Sellers – are responsible to know and abide by all applicable local, state and federal laws. Additional guidance and information primarily addressing logistics of delivery and pickup will be available for those who register for the auction as a Buyer or Seller.

  • All participants are subject to the Waiver and Disclaimer of Event Participants.

  • ALL PRODUCTS MUST CONTAIN LESS THAN 0.3% DELTA-9 THC AND BE ACCOMPANIED BY A THIRD-PARTY LAB CERTIFICATE OF ANALYSIS (COA) WHICH CORRESPONDS TO ALL BATCHES, LOTS, OR SAMPLES.

  • Any person selling products must be the owner of the products being sold or possess the legal authority to bind such an owner to any documents required to be signed on site.

  • Every individual bringing product to be sold must present a personal ID (such as a driver's license) that coincides with a valid copy of a license to grow or process hemp from his or her state (if applicable).

  • All Products must comply with federal and state laws and regulations. Seller assumes all risk and liability for selling Products in violation of any federal or state law or regulation.

  • Law enforcement may be on site. It is Seller’s responsibility to ensure, and be able to prove, that any of Seller’s Products are in compliance with all laws.

  • It is Seller’s responsibility to ensure that any Products provided by Seller are compliant with the laws of the jurisdiction in which the Products were grown, produced, or manufactured, or any jurisdiction through which a Seller may transport such Products.

  • No Products may be labeled, marketed, or advertised with any content, or in a manner, that is prohibited by the Food and Drug Administration. It is Seller’s responsibility to ensure that Seller’s Products are in compliance with FDA regulations and Seller accepts all liability for any violation thereof.

  • Rooted plants are not allowed on-site at the Williamson County Ag Expo Park. Cut plants in water, or in a potted growing medium are allowed if the plants are not rooted.

  • Moving live hemp plants (seedlings, clones, or mothers) requires movement permit(s) from the Tennessee Department of Agriculture and from any state or territory through which these items are transported. Additional permitting may be necessary depending upon the state(s), other than Tennessee, through which viable plant material may be moved. Buyers, Sellers and Vendors are fully responsible for compliance with all federal and state regulations.

  • An easy-to-complete movement permit (https://agriculture.tn.gov/HempPermit/) from the Tennessee Department of Agriculture (TDA) will be required for all Buyers, Sellers and/or Vendors for all product quantities, whether from Tennessee or another state.

  • Any container is subject to be opened for inspection at any time while on site and sample-tested by an authorized representative of Southern Hemp Marketplace, LLC or by law enforcement representatives.

Additional qualification criteria include, but may not be limited to the following:

Hemp Biomass:

  • A copy of the grower’s license issued by their state’s department of agriculture
  • A grower’s id that matches the grower’s license, or that gives evidence that the Seller delivering the biomass is the owner of the biomass, and a licensed grower.
  • A complete third-party Certificate of Analysis (COA) on the biomass presented. Heavy metals and pesticides must be within safe-limit ranges for extraction, and THC must be less than 0.3% Delta-9 THC.
  • One complete COA required per Seller, per lot checked in (it is highly recommended that potency COAs accompany every, one- to two-thousand pounds represented by the Seller to ensure best opportunity for Buyers’ confidence in valuations).
  • Biomass material must be agriculturally clean, and free of miscellaneous debris.
  • Biomass may be checked in at auction in Super Sack quantities or manageable containers of like size such as Gaylord boxes. No drums, or other containers will be accepted.  If a container of biomass does not meet criterion, a Super Sack will be provided for USD$40.00. Super Sacks range in size, but due to limited space nothing larger than 48”X48” will be accepted.  Super Sacks may be purchased at various suppliers online, or at local farmer co-ops.
  • Biomass must have less than 12% moisture content so as not to pose a potential hazard to anyone or their harvest.
  • Biomass with excessive amounts of mold will not be accepted for auction.  
  • SHM reserves the right whether to accept or reject biomass whether for reasons stated here, or otherwise.

Smokable Flower:

  • A copy of the grower’s license issued by their state’s department of agriculture
  • A grower’s id that matches the grower’s license, or that gives evidence that the seller delivering the smokable flower is the owner of the flower, and a licensed grower
  • A complete Certificate of Analysis (COA) on the smokable flower presented. Heavy metals and pesticides must be within safe-limit ranges for smoking, and THC cannot, and THC must be less than 0.3% Delta-9 THC.
  • One complete COA required per seller, per lot checked in from the same farm (it is highly recommended that potency COAs accompany every, one hundred pounds represented by the seller to ensure best opportunity for buyers’ confidence in valuations).
  • Growers wishing to sell smokable hemp flower in lots with fewer than 50 lbs. should purchase vendor space in which to sell smaller quantities.
  • Smokable flower must be agriculturally clean, and free of miscellaneous debris.
  • Smokable flower will NOT be accepted if brought to the sale by a minor, and NO smokable flower will be knowingly sold to a minor.
  • Large quantities of smokable flower must be in Super Sacks or Gaylord boxes, or similar containers. Drums, and other misc. containers will not be accepted. It is strongly suggested that for large quantities of smokable flower, several 2-gallon food storage-type bags of smokable flower should be prepared for close inspection by potential buyers.
  • Smokable flower must have less than 12% moisture content so as not to pose a potential hazard to anyone or their harvest.
  • Smokable flower with any known quantities of mold whatsoever, will not be accepted for auction.
  • SHM reserves the right whether to accept or reject smokable flower whether for reasons stated here, or otherwise.

CBD Extracts:

 

Crude

  • No crude will be accepted on site in its raw form due to Crude THC levels measuring above the legal THC content limit.
  • Crude may be brought to auction for sale only when blended with a commonly accepted carrier oil such as those used to manufacture CBD tinctures, such as Coconut MCT oil or another safe, edible carrier oil. The blend must bring THC levels clearly less than 0.3% Delta-9 THC.
  • A Certificate of Analysis (COA) from a licensed third-party lab must accompany each batch of blended crude brought on site. A batch is any single container. If five containers are brought to sell, each of the five containers must have an accompanying COA produced from a composite sample of the crude blend taken from the specific container it accompanies.
  • The owner of the crude blend, or a legal representative of the owner, must submit the blended crude for sale and sign a document, provided by Southern Hemp Marketplace, LLC (SHM), testifying that each accompanying COA was taken from a composite sample of the specific crude/blend batch submitted for sale. A legal representative of the owner is someone who possesses a current properly notarized letter from the owner who has signed in testimony of that fact.
  • Only plastic, food-grade, five-gallon containers of crude blends will be accepted on site.
  • Any container is subject to be opened for inspection at any time while on site, and sample-tested by an authorized SHM representative.
  • SHM reserves the right whether to accept or reject crude whether for reasons stated here, or otherwise.

Distillate

  • Distillate will be accepted in its raw form only when THC levels are clearly less than the 0.3% Delta-9 THC legal limit.
  • Distillate may be brought to auction for sale when blended with a commonly accepted carrier oil such as those used to manufacture CBD tinctures, such as Coconut MCT oil or another safe, edible carrier oil when THC levels are clearly less than 0.3% Delta-9 THC.
  • A Certificate of Analysis (COA) from a licensed third-party lab must accompany each batch of distillate, whether in its raw form or blended. A batch is any single container. If five containers are brought to sell, each of the five containers must have an accompanying COA produced from a composite sample of the distillate or distillate blend taken from the specific container it accompanies.
  • The owner of the distillate or distillate blend, or a legal representative of the owner, must submit the blended crude for sale and sign a document, provided by Southern Hemp Marketplace, LLC (SHM), testifying that each accompanying COA was taken from a composite sample of the specific crude/blend batch submitted for sale. A legal representative of the owner is someone who possesses a current properly notarized letter from the owner who has signed in testimony of that fact.
  • Only five-gallon, plastic, food-grade, containers of crude blends will be accepted on site.
  • Any container is subject to be opened for inspection at any time while on site, and sample-tested by an authorized SHM representative.
  • SHM reserves the right whether to accept or reject crude whether for reasons stated here, or otherwise.

Live Products

  • Live products including seed, seedlings, mothers and clones will not be auctioned. Vendors seeking to sell live products may register for a Vendor booth in the Holiday CBD Market.
  • Vendors may sell these products using representative evidence, such as high-resolution pictures, and written or oral testimonies to support genetic claims, and should provide third-party COAs to help validate specifications.
  • Rooted plants are prohibited on-site, as the Williamson County Ag Center does not possess a grow license.
  • Vendors can display cut plants in water, or cut plants in a potted growing medium, but the plants cannot be rooted.

 

 

Hemp Biomass:

  • A copy of the grower’s license issued by their state’s department of agriculture
  • A grower’s id that matches the grower’s license, or that gives evidence that the Seller delivering the biomass is the owner of the biomass, and a licensed grower.
  • A complete third-party Certificate of Analysis (COA) on the biomass presented. Heavy metals and pesticides must be within safe-limit ranges for extraction, and THC must be less than 0.3% Delta-9 THC.
  • One complete COA required per Seller, per lot checked in (it is highly recommended that potency COAs accompany every, one- to two-thousand pounds represented by the Seller to ensure best opportunity for Buyers’ confidence in valuations).
  • Biomass material must be agriculturally clean, and free of miscellaneous debris.
  • Biomass may be checked in at auction in Super Sack quantities or manageable containers of like size such as Gaylord boxes. No drums, or other containers will be accepted.  If a container of biomass does not meet criterion, a Super Sack will be provided for USD$40.00. Super Sacks range in size, but due to limited space nothing larger than 48”X48” will be accepted.  Super Sacks may be purchased at various suppliers online, or at local farmer co-ops.
  • Biomass must have less than 12% moisture content so as not to pose a potential hazard to anyone or their harvest.
  • Biomass with excessive amounts of mold will not be accepted for auction.  
  • SHM reserves the right whether to accept or reject biomass whether for reasons stated here, or otherwise.

Smokable Flower:

  • A copy of the grower’s license issued by their state’s department of agriculture
  • A grower’s id that matches the grower’s license, or that gives evidence that the seller delivering the smokable flower is the owner of the flower, and a licensed grower
  • A complete Certificate of Analysis (COA) on the smokable flower presented. Heavy metals and pesticides must be within safe-limit ranges for smoking, and THC cannot, and THC must be less than 0.3% Delta-9 THC.
  • One complete COA required per seller, per lot checked in from the same farm (it is highly recommended that potency COAs accompany every, one hundred pounds represented by the seller to ensure best opportunity for buyers’ confidence in valuations).
  • Growers wishing to sell smokable hemp flower in lots with fewer than 50 lbs. should purchase vendor space in which to sell smaller quantities.
  • Smokable flower must be agriculturally clean, and free of miscellaneous debris.
  • Smokable flower will NOT be accepted if brought to the sale by a minor, and NO smokable flower will be knowingly sold to a minor.
  • Large quantities of smokable flower must be in Super Sacks or Gaylord boxes, or similar containers. Drums, and other misc. containers will not be accepted. It is strongly suggested that for large quantities of smokable flower, several 2-gallon food storage-type bags of smokable flower should be prepared for close inspection by potential buyers.
  • Smokable flower must have less than 12% moisture content so as not to pose a potential hazard to anyone or their harvest.
  • Smokable flower with any known quantities of mold whatsoever, will not be accepted for auction.
  • SHM reserves the right whether to accept or reject smokable flower whether for reasons stated here, or otherwise.

CBD Extracts:

Crude

  • No crude will be accepted on site in its raw form due to Crude THC levels measuring above the legal THC content limit.
  • Crude may be brought to auction for sale only when blended with a commonly accepted carrier oil such as those used to manufacture CBD tinctures, such as Coconut MCT oil or another safe, edible carrier oil. The blend must bring THC levels clearly less than 0.3% Delta-9 THC.
  • A Certificate of Analysis (COA) from a licensed third-party lab must accompany each batch of blended crude brought on site. A batch is any single container. If five containers are brought to sell, each of the five containers must have an accompanying COA produced from a composite sample of the crude blend taken from the specific container it accompanies.
  • The owner of the crude blend, or a legal representative of the owner, must submit the blended crude for sale and sign a document, provided by Southern Hemp Marketplace, LLC (SHM), testifying that each accompanying COA was taken from a composite sample of the specific crude/blend batch submitted for sale. A legal representative of the owner is someone who possesses a current properly notarized letter from the owner who has signed in testimony of that fact.
  • Only plastic, food-grade, five-gallon containers of crude blends will be accepted on site.
  • Any container is subject to be opened for inspection at any time while on site, and sample-tested by an authorized SHM representative.
  • SHM reserves the right whether to accept or reject crude whether for reasons stated here, or otherwise.

Distillate

  • Distillate will be accepted in its raw form only when THC levels are clearly less than the 0.3% Delta-9 THC legal limit.
  • Distillate may be brought to auction for sale when blended with a commonly accepted carrier oil such as those used to manufacture CBD tinctures, such as Coconut MCT oil or another safe, edible carrier oil when THC levels are clearly less than 0.3% Delta-9 THC.
  • A Certificate of Analysis (COA) from a licensed third-party lab must accompany each batch of distillate, whether in its raw form or blended. A batch is any single container. If five containers are brought to sell, each of the five containers must have an accompanying COA produced from a composite sample of the distillate or distillate blend taken from the specific container it accompanies.
  • The owner of the distillate or distillate blend, or a legal representative of the owner, must submit the blended crude for sale and sign a document, provided by Southern Hemp Marketplace, LLC (SHM), testifying that each accompanying COA was taken from a composite sample of the specific crude/blend batch submitted for sale. A legal representative of the owner is someone who possesses a current properly notarized letter from the owner who has signed in testimony of that fact.
  • Only five-gallon, plastic, food-grade, containers of crude blends will be accepted on site.
  • Any container is subject to be opened for inspection at any time while on site, and sample-tested by an authorized SHM representative.
  • SHM reserves the right whether to accept or reject crude whether for reasons stated here, or otherwise.

Live Products

  • Live products including seed, seedlings, mothers and clones will not be auctioned. Vendors seeking to sell live products may register for a Vendor booth in the Holiday CBD Market.
  • Vendors may sell these products using representative evidence, such as high-resolution pictures, and written or oral testimonies to support genetic claims, and should provide third-party COAs to help validate specifications.
  • Rooted plants are prohibited on-site, as the Williamson County Ag Center does not possess a grow license.
  • Vendors can display cut plants in water, or cut plants in a potted growing medium, but the plants cannot be rooted.
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